Event Production Portfolio

Alli Kaser

Portrait of Alli Kaser

Nearly ten years leading high-profile events, teams, budgets and vendor relationships for organizations including the NBA, Formula 1, NASCAR and municipal government. I run the stage, the content, the design of the space, and the vendors and volunteers behind it, so every cue lands on time.

Now: Event Logistics Manager at Quint Events

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By the numbers

The highlights

250K+Attendees over 9 days at the 2024 Olympic Trials
60KAttendees over 5 days at Spark! Fishers 2025
100+Vendors managed per festival
500+Volunteers coordinated
Selected work

Events built from the ground up

From an Olympic Trials fan experience and a five-day city festival to a nationally broadcast ceremony. The events here are a snippet of the work I've produced; details on additional events are available upon request.

2024 Fan experience · USA Swimming Olympic Trials

Toyota Aqua Zone at the USA Swimming Olympic Trials

Position
Independent contractor, contracted to operate the Toyota Aqua Zone
Location
Indianapolis, Indiana
  • Stage managementCalled the Toyota Aqua Zone stage across all nine days, coordinating schedules, performers, crew and changeovers.
  • Stage contentManaged the overall content plan and programming for the stage and screens, working with Dodd Technologies, who ran the physical content from the AV side.
  • Vendor managementOnboarded, placed and supported the vendors operating throughout the Toyota Aqua Zone.
  • Toyota Aqua Zone designDesigned the layout and guest flow with the convention center to handle crowds of this size. Also led the graphic design for the stage, working with Toyota and the graphics team and taking the final graphics through Toyota's approval.

250,000+ total attendees across nine days, averaging 27,000+ per day.

Stage managing

The Toyota Aqua Zone stage with a USA Swimming Foundation screen, Aqua Zone banners and a crowd of fans
The Toyota Aqua Zone stage, screen and banners with fans in line.
The Toyota Aqua Zone stage with a large screen showing a fishing broadcast, Aqua Zone banners and guests gathered in front
The Aqua Zone stage with a program under way.
Indiana Pacemates dance team posed in front of a Pacemates logo on the Aqua Zone screen
The Indiana Pacemates on the Aqua Zone stage.
The Aqua Zone stage screen showing a USA Swimming logo and Brendan Hansen's name as fans line up in front
A meet-and-greet at the stage, with fans in line.
A TYR USA screen above a small stage and a red-and-white lounge area at the Olympic Trials
Between sessions at the Olympic Trials.
A lounge with white sofas and red chairs in front of a stage and a large LED screen in an exhibition hall
Lounge seating around a stage and LED screen.

Production schedule

An example of a production schedule I made for the 2024 USA Swimming Olympic Trials Aqua Zone, from the pre-event deadlines and overnight load-in through every show day to load-out. Some details omitted for privacy.

My preferred format for production schedules is a color-coded Google Sheet, with multiple tabs along the bottom for each category.

USA Swimming 2024
Aqua ZoneProduction schedule
TimeAction itemLocationOrganizationPOCEquipment neededNotes
Pre-event deadlines
Deadline for CarpetDecorator
Deadline for Stretch Shapes Order
Deadline for Furniture orderDecorator
Friday, May 17Artwork due to Sports Graphic & AFRWASS / USAS
Friday, May 17Deadline for Floor plan to Fire MarshalPOC
Wednesday, May 29AVL Orders Due - for advanced ratesWASS/ Exhibitors
Wednesday, May 29Power Order Due - for advanced ratesWASS/ Exhibitors
Sunday, May 26INTERNET (hardlines only) advance rates -- orders due!EXHIBITORSWASS/ Exhibitors
No broadcast; stage action to be every hour on the hour 1:00 PM - 6:00 PMMAIN STAGEUSAS + WASSAlli / DoddDodd Tech.NEED FULL SCHEDULE
Wednesday, June 12
3:00 PMMeredith + Jim arrive in INDYErrand pick ups, lunch, then hotel check in
3:00 PMAllison meets Team WassMarriottWass
4:00 PMGab arrives in INDYMarriottWass
Drop SH their Pelican at hotelMarriottWassPelican
TBD, or earlierAccess begins to Convention Center / LOAD INICCAccess to Loading Docks**OVERNIGHT LOAD IN
Fanatics Load InAqua ZoneDock #s
ASAPFloor MarkingsICCFERN robot will mark according to CAD
10:00 PMDock Doors Open -- Dock MasterICCAccess to Loading Docks
10:00 PMPower PullsICC
10:00 PMWater ConnectionsAqua ZoneWASS POC will walk drops w/ electrician
11:59 PMRigging CallICC
Thursday, June 13
Access unavailable to Meeting Rooms 130- 139 till 6/14
6:00 AM, or earlier (TBD)Access begins to Convention Center / LOAD INHALL I & JICCAccess to Loading Docks**OVERNIGHT LOAD IN
5:00 AMTeam Wass Breakfast - then TO SITEHall I DoorsWassAZ TeamRadios & Pelicans
5:30 AMTeam onsite
6:00 AMLabor Wristbands - hand outHall iWassWristbands*Potentially hand off to leads
6:00 AMICC: Overhead DoorI/J/K DoorsICCBest/GaurdaTarmac Guard
6:00 AMDock Doors Open -- Dock MasterDOCKBEST/GARDAAccess to Loading Docks
6:00 AMTarmac ManagerDOCKBEST/GARDAAccess to Loading Docks
6:00 AMFERN TRUCK 1Dock 40FERN
FERN: TRUCK 2Dock 41FERN
6:00 AMDODD: TRUCK 1Dock 42DODD
DODD: TRUCK 2Dock 43DODD
6:00 – 7:30 AMFloor Markings - RetailICCFERNFERNFERN robot will mark according to CAD
6:00 – 7:30 AMFloor Markings - AZICCFERNFERNFERN robot will mark according to CAD
7:00 AMCarpet in ToyotaFERN
Fanatics Load InHall JFANATICS
6:00 AMFANATICS: TRUCKS 1 - 4 (See Loading Dock 6/13)Dock 54-57FANATICS
6:00 AMSpeedo Trucks 1-2Dock 52-53
6:00 AMTYR Trucks 1-2Dock 50-51
7:00 AMFanatics Jeff Arrives - Trucks unload
7:00 AMRigging Call: TRUSS & MOTORSICCDODDStart at Side Banners / Entrance / Speedo
8:00 AMTOYOTA Trucks 1-5Docks 44-48
8:00 AMFanatics Retail Build BeginsAll Fanatics Trucks docks clear by Noon
TRUSS SET FOR SIGNAGE // FLYHALL I & JDODD
7:00 AMTOYOTA CARPETHall IFERN
EXHIBITOR LOAD INSDOCKSWASS
8:00 AMTOYOTA Trucks 1-5Dock 44-48TOYOTA6:00am Floor Marketing / 8:00am Carpet / 10:00am Build
LIFT ACADEMY
COLTS IN MOTION
MALIBU C.WANTS TO ARRIVE IN (3) SUVS - NEED VENUE APPROVAL FOR
CIRKUL
EODPartner TRUSS PlacedHall IDODDLabor + Forks/Hand Trucks
MAIN STAGE BUILDHall I
Friday, June 14
TBDMeeting Rooms availableMeeting RoomsICCLEAP Onsite Staff:
6:00 AMOffice Set-UpMeeting RoomWassAlliRadios & Personal items*Get keys from ICC for the room (Wass + LEAP)
Radios to Wass Room 138
6:00 AMLabor Wristbands - hand outHall iWassWristbands*Potentially hand off to leads
6:00 AMICC: Overhead DoorI/J/K DoorsICCBest/GaurdaTarmac Guard
6:00 AMDock Doors Open -- Dock MasterDOCKBEST/GARDAAccess to Loading Docks
6:00 AMTarmac ManagerDOCKBEST/GARDAAccess to Loading Docks
LOAD IN ContinuesHall IALL**OVERNIGHT LOAD IN
KICKBOARD INSTALLHall IDODD
MAIN STAGE BUILD CTD.Hall IDODD
COMPETITOR LANE LINESHall I / BOHFern/DoddHave staged / ready for the Dodd Rigging Call
8:00 AMONEAMERICA - Fern Items: Bring to booth: -Hall IFERN
10:00 AMPartner SIgnage Truss PlacedHall IDODDLabor + Forks/Hand Trucks
11:00 AMTruss Sock Installs on Partner TRUSSHall ISPORT GDodd Truss
Ask Sport G if they can label the QR Codes for each boothSPORT GH-FramesMere/ Jim/ JG double check QR Codes in correct Partner Location
******HANGING SIGNAGE CALL - FOR
AFTERNOON*ONEAMERICA FINANCIAL- FIXTUREHanging Sign OrderDrew is from SKYLINE and wants to be on site, during install
3:00 PMUSA Swimming - VILLAGE CONTENT TESTING
3:00 PMGC Photo Arrives for Set-Upi RampGC PHotoGC Photo
8:00 AMEXHIBITOR LOAD INSDOCKSWASS
CONTINUEDTOYOTA
CONTINUEDTOYOTA
8:00 AMCIRKUL
8:00 AMMICH. ULTRA
10:00 AMTOYOTA CARSH RampUSASDock Master
(2) for SportsFest
(*) for hallways/other locations
1pm-2pmLunch for all staff
3:30 PMCALL KELLY FOR HOUSE LIGHTING NEEDS TO BET SETHALL IWASS
4:00 PMSWIMMING WORLD
Saturday, June 15 · First credential day
TBDWass Labor Call
EXHIBITOR LOAD IN CONTINUESDOCKSWASS
6:00 AMCLOSE AIRWALLS WHERE NEEDEDBetween HallsICC
6:00 AMLabor Wristbands - hand out (Mere + JG + Jim)Hall iWassWristbands*Potentially hand off to leads
6:00 AMICC: Overhead DoorI/J/K DoorsICCBest/GaurdaTarmac Guard
6:00 AMDock Doors Open -- Dock MasterDOCKBEST/GARDAAccess to Loading Docks
6:00 AMTarmac ManagerDOCKBEST/GARDAAccess to Loading Docks
8:00 AMCleaning CrewAqua Zone
Aisleway Carpet
9:00 AMWHTR Load inI RampWHTRDock Master / Tarmac ManagerPersonal Vehicle Step and Repeat Backdrop
9:30 AMStaff Walk Through - USASICCALL
10:00 AMALL BOOTHS SHOW READYAqua ZoneALLALL
10:00 AMAquaZone Volunteer Walk Through
11:00 AMCleaning Crew?Aqua ZoneConv CntrCleaning StaffVaccum/Sweep, Trash Emtpied, Bathrooms Cleaned
12:00 PMSHOW READY
1:00 PMRETAIL DOORS Opens
1:00 PMAQUA ZONE DOORS OPEN!HALL I & JALLALL
AQUA ZONE MAINSTAGE Programming
4:30 PMStanchion off / Prep space for HAPPY HOURBEER GARDENWassSTANCHIONS / DEDICATED BARTENDER
5:30 PM - 7:00 PMBOARD MEMBERS HAPPY HOURBEER GARDENUSASSTANCHIONS / DEDICATED BARTENDER
6:30 PMMeet Alexis @ AZ Doors for tomorrows Secuirty CodeAZ DoorsWASS
8:00 PMHard CloseAZWASS
8:00 PMCleaning Crew - TrashICCFERN
8:00 PMWipe down MAIN STAGE LOUNGE FURNITUREMain Stage LoungeWASSALLLysol WipesBe sure to wipe down all at night, so that carpet cleaning in the morning gets everything
Sunday, June 16
6:00 AMOvernight Security - Shift ChangeAZ / RetailBEST/ GUARDA
6:50 AMBreakfast Call- WassLiveM ClubWass
7:30 AMWass on siteAZWassGrab Radios
7:30 AMFERN on siteAZFern
7:30 AMProvide FERN Punch List for the morningAZWassVaccum/Stretch Carpets; assist in any stanchion movements/needs; shift any furniture etc Also on site to take care of Exhibitor orders (if needed) and shipments if assistance is needed
8:00 AMCleaning Crew - TrashICCFERN
8:00 AMPUT EXIT ONLY SIGN DOWN - ON OUTSIDE OF RETAIL SIDERETAILWASS
8:30 AMMUSIC ONAZ + RETAILWASS
9:00 AMSecurity in place - outside of J DOORSRETAILBEST/GUARDA
9:00 AMRetail Doors OpenRETAILFANATICS
12:30 PMJ DOORS Automatically lockRETAILICC
12:30 PMFan Scanners IN PLACEAZ DoorsBEST/GUARDA
12:30 PMDistro the code word of the day to Exhibitors / SecurityAZALL
12:45 PMAssist the SECURITY post with transitioning of "RETAIL REPLENISHMENT"RETAILWASS
12:50 PMFloor is cleared in RetailRETAILFANATICS
12:50 PMMove RETAIL interior stanchions to support R-->AZ flow back into Hall IRetail / AZWASS
12:50 PMBlue drape divider, removedRetailFern
1:00 PMOfficial Fan Shop is cleared out (FANATICS)RetailFANATICS
1:00 PMPut MEDIC on radioBOH - AZWASS
1:00 PMRetail doors turn into the EXIT ONLY doorsRETAILWASS/ BESTDoors auto-lock for this transition
1:00 PMAZ DOORS OPENAZWASS
1:00 - 7:00 PMStage Programming ROS - ScheduleAZ - StageUSAS + Wass
6:30 PMVOICE OF GOD: 30 mins to closeStageWASSAlli + Techs
6:30 PMVOICE OF GOD: 60 mins to closeStageWASSAlli + Techs
7:00 PMSOFT CLOSE
7:00 / 8:00 PMWipe down MAIN STAGE LOUNGE FURNITUREMain Stage LoungeWASSALLLysol Wipes
8:00 PMAQUA ZONE HARD CLOSE
8:00 PMCleaning Crew - TrashICCFERN
8:00 - 11:59 PMOvernight Security Shift
Monday, June 17
12:00 AM - 6:00 AMOvernight Security Shift
6:00 AMOvernight Security - Shift ChangeAZ / RetailBEST/ GUARDA
6:50 AMBreakfast Call- WassLiveM ClubWass
7:30 AMWass on siteAZWassGrab Radios
7:30 AMFERN on siteAZFern
7:30 AMProvide FERN Punch List for the morningAZWassVaccum/Stretch Carpets; assist in any stanchion movements/needs; shift any furniture etc Also on site to take care of Exhibitor orders (if needed) and shipments if assistance is needed. Any hand moving and forklifting movents for Exhibitors = Material &Handling (M/H - Drayage) fees apply!
8:00 AMCleaning Crew - TrashICCFERN
8:00 AMPUT EXIT ONLY SIGN DOWN - ON OUTSIDE OF RETAIL SIDERETAILWASS
8:30 AMMUSIC ONAZ + RETAILWASS
9:00 AMSecurity in place - outside of J DOORSRETAILBEST/GUARDA
9:00 AMRetail Doors OpenRETAILFANATICS
11:15 AMKristin Arrives in INDYIND
12:30 PMJ DOORS Automatically lockRETAILICC
12:30 PMFan Scanners IN PLACEAZ DoorsBEST/GUARDA
12:30 PMDistro the code word of the day to Exhibitors / SecurityAZALL
12:45 PMAssist the SECURITY post with transitioning of "RETAIL REPLENISHMENT"RETAILWASS
12:50 PMFloor is cleared in RetailRETAILFANATICS
12:50 PMMove RETAIL interior stanchions to support R-->AZ flow back into Hall IRetail / AZWASS
12:50 PMBlue drape divider, removedRetailFern
1:00 PMOfficial Fan Shop is cleared out (FANATICS)RetailFANATICS
1:00 PMPut MEDIC on radioBOH - AZWASS
1:00 PMRetail doors turn into the EXIT ONLY doorsRETAILWASS/ BESTDoors auto-lock for this transition
1:00 PMAZ DOORS OPENAZWASS
1:00 - 7:00 PMStage Programming ROS - ScheduleAZ - StageUSAS + Wass
6:00 PMVOICE OF GOD: 60 mins to closeStageWASS
6:30 PMVOICE OF GOD: 30 mins to closeStageWASS
7:00 PMSOFT CLOSE
7:00 / 8:00 PMWipe down MAIN STAGE LOUNGE FURNITUREMain Stage LoungeWASSALLLysol Wipes
8:00 PMAQUA ZONE HARD CLOSE
8:00 PMCleaning Crew - TrashICCFERN
8:00 - 11:59 PMOvernight Security Shift
Tuesday, June 18
*****Special needs - call the POC for venue, based on time Doors / Lighting / Deliveries-dock opening needs / housekeepingICCICC
12:00 AM - 6:00 AMOvernight Security Shift
6:00 AMOvernight Security - Shift ChangeAZ / RetailBEST/ GUARDA
6:50 AMBreakfast Call- WassLiveM ClubWass
7:30 AMWass on siteAZWassGrab Radios
7:30 AMFERN on siteAZFern
7:30 AMProvide FERN Punch List for the morningAZWassVaccum/Stretch Carpets; assist in any stanchion movements/needs; shift any furniture etc Also on site to take care of Exhibitor orders (if needed) and shipments if assistance is needed. Any hand moving and forklifting movents for Exhibitors = Material &Handling (M/H - Drayage) fees apply!
8:00 AMCleaning Crew - TrashICCFERN
8:00 AMPUT EXIT ONLY SIGN DOWN - ON OUTSIDE OF RETAIL SIDERETAILWASS
8:30 AMMUSIC ONAZ + RETAILWASS
9:00 AMSecurity in place - outside of J DOORSRETAILBEST/GUARDA
9:00 AMRetail Doors OpenRETAILFANATICS
12:30 PMJ DOORS Automatically lockRETAILICC
12:30 PMFan Scanners IN PLACEAZ DoorsBEST/GUARDA
12:30 PMDistro the code word of the day to Exhibitors / SecurityAZALL
12:45 PMAssist the SECURITY post with transitioning of "RETAIL REPLENISHMENT"RETAILWASS
12:50 PMFloor is cleared in RetailRETAILFANATICS
12:50 PMMove RETAIL interior stanchions to support R-->AZ flow back into Hall IRetail / AZWASS
12:50 PMBlue drape divider, removedRetailFern
1:00 PMOfficial Fan Shop is cleared out (FANATICS)RetailFANATICS
1:00 PMPut MEDIC on radioBOH - AZWASS
1:00 PMRetail doors turn into the EXIT ONLY doorsRETAILWASS/ BESTDoors auto-lock for this transition
1:00 PMAZ DOORS OPENAZWASS
1:30 PM(Time may vary) ISC Field Trip Groups to arrive for line-upAZ DoorsWASS
1:00 - 7:00 PMStage Programming ROS - ScheduleAZ - StageUSAS + Wass
6:00 PMVOICE OF GOD: 60 mins to closeStageWASSAlli + Techs
6:30 PMVOICE OF GOD: 30 mins to closeStageWASSAlli + Techs
7:00 PMSOFT CLOSE
7:00 / 8:00 PMWipe down MAIN STAGE LOUNGE FURNITUREMain Stage LoungeWASSALLLysol Wipes
8:00 PMAQUA ZONE HARD CLOSE
8:00 PMCleaning Crew - TrashICCFERN
8:00 - 11:59 PMOvernight Security Shift
Wednesday, June 19
*****Special needs - call the POC for venue, based on time Doors / Lighting / Deliveries-dock opening needs / housekeepingICCICC
12:00 AM - 6:00 AMOvernight Security Shift
6:00 AMOvernight Security - Shift ChangeAZ / RetailBEST/ GUARDA
6:50 AMBreakfast Call- WassLiveM ClubWass
7:30 AMWass on siteAZWassGrab Radios
7:30 AMFERN on siteAZFern
7:30 AMProvide FERN Punch List for the morningAZWassVaccum/Stretch Carpets; assist in any stanchion movements/needs; shift any furniture etc Also on site to take care of Exhibitor orders (if needed) and shipments if assistance is needed. Any hand moving and forklifting movents for Exhibitors = Material &Handling (M/H - Drayage) fees apply!
Get AMERICAN CORNHOLE LEAUGE into place (Truss Signage, boards, + stanchions)AZ - ACLACL
8:00 AMCleaning Crew - TrashICCFERN
8:00 AMPUT EXIT ONLY SIGN DOWN - ON OUTSIDE OF RETAIL SIDERETAILWASS
8:30 AMMUSIC ONAZ + RETAILWASS
9:00 AMSecurity in place - outside of J DOORSRETAILBEST/GUARDA
9:00 AMRetail Doors OpenRETAILFANATICS
12:30 PMJ DOORS Automatically lockRETAILICC
12:30 PMFan Scanners IN PLACEAZ DoorsBEST/GUARDA
12:30 PMDistro the code word of the day to Exhibitors / SecurityAZALL
12:45 PMAssist the SECURITY post with transitioning of "RETAIL REPLENISHMENT"RETAILWASS
12:50 PMFloor is cleared in RetailRETAILFANATICS
12:50 PMMove RETAIL interior stanchions to support R-->AZ flow back into Hall IRetail / AZWASS
12:50 PMBlue drape divider, removedRetailFern
1:00 PMOfficial Fan Shop is cleared out (FANATICS)RetailFANATICS
1:00 PMPut MEDIC on radioBOH - AZWASS
1:00 PMRetail doors turn into the EXIT ONLY doorsRETAILWASS/ BESTDoors auto-lock for this transition
1:00 PMAZ DOORS OPENAZWASS
1:30 PM(Time may vary) ISC Field Trip Groups to arrive for line-upAZ DoorsWASS
1:00 - 7:00 PMStage Programming ROS - ScheduleAZ - StageUSAS + Wass
6:00 PMVOICE OF GOD: 60 mins to closeStageWASS
6:30 PMVOICE OF GOD: 30 mins to closeStageWASS
7:00 PMSOFT CLOSE
7:00 / 8:00 PMWipe down MAIN STAGE LOUNGE FURNITUREMain Stage LoungeWASSALLLysol Wipes
8:00 PMAQUA ZONE HARD CLOSE
8:00 PMCleaning Crew - TrashICCFERN
8:00 - 11:59 PMOvernight Security Shift
Thursday, June 20
*****Special needs - call the POC for venue, based on time Doors / Lighting / Deliveries-dock opening needs / housekeepingICCICC
12:00 AM - 6:00 AMOvernight Security Shift
6:00 AMOvernight Security - Shift ChangeAZ / RetailBEST/ GUARDA
6:50 AMBreakfast Call- WassLiveM ClubWass
7:30 AMWass on siteAZWassGrab Radios
7:30 AMFERN on siteAZFern
7:30 AMProvide FERN Punch List for the morningAZWassVaccum/Stretch Carpets; assist in any stanchion movements/needs; shift any furniture etc Also on site to take care of Exhibitor orders (if needed) and shipments if assistance is needed. Any hand moving and forklifting movents for Exhibitors = Material &Handling (M/H - Drayage) fees apply!
8:00 AMCleaning Crew - TrashICCFERN
8:00 AMPUT EXIT ONLY SIGN DOWN - ON OUTSIDE OF RETAIL SIDERETAILWASS
8:30 AMMUSIC ONAZ + RETAILWASS
9:00 AMSecurity in place - outside of J DOORSRETAILBEST/GUARDA
9:00 AMRetail Doors OpenRETAILFANATICS
12:30 PMJ DOORS Automatically lockRETAILICC
12:30 PMFan Scanners IN PLACEAZ DoorsBEST/GUARDA
12:30 PMDistro the code word of the day to Exhibitors / SecurityAZALL
12:45 PMAssist the SECURITY post with transitioning of "RETAIL REPLENISHMENT"RETAILWASS
12:50 PMFloor is cleared in RetailRETAILFANATICS
12:50 PMMove RETAIL interior stanchions to support R-->AZ flow back into Hall IRetail / AZWASS
12:50 PMBlue drape divider, removedRetailFern
1:00 PMOfficial Fan Shop is cleared out (FANATICS)RetailFANATICS
1:00 PMPut MEDIC on radioBOH - AZWASS
1:00 PMRetail doors turn into the EXIT ONLY doorsRETAILWASS/ BESTDoors auto-lock for this transition
1:00 PMAZ DOORS OPENAZWASS
1:30 PM(Time may vary) ISC Field Trip Groups to arrive for line-upAZ DoorsWASS
1:00 - 7:00 PMStage Programming ROS - ScheduleAZ - StageUSAS + WassAlli
4:45 PMStanchion off / Prep space for HAPPY HOURBEER GARDENWassCenter lounge to Mich Ultra
4:45 PMStanchion off / CornholeHouse Lft Aisle in Lounge
5:00 PM - 7:00 PMCelebrity Cornhole Tournament
5:30 PM - 7:00 PMBOARD MEMBERS HAPPY HOURBEER GARDENUSASSTANCHIONS / DEDICATED BARTENDER
6:00 PMVOICE OF GOD: 60 mins to closeStageWASSAlli + Techs
6:30 PMVOICE OF GOD: 30 mins to closeStageWASSAlli + Techs
7:00 PMSOFT CLOSE
7:00 / 8:00 PMWipe down MAIN STAGE LOUNGE FURNITUREMain Stage LoungeWASSALLLysol Wipes
8:00 PMAQUA ZONE HARD CLOSE
8:00 PMCleaning Crew - TrashICCFERNBob
8:00 - 11:59 PMOvernight Security Shift
Friday, June 21
*****Special needs - call the POC for venue, based on time Doors / Lighting / Deliveries-dock opening needs / housekeepingICCICC
12:00 AM - 6:00 AMOvernight Security Shift
6:00 AMOvernight Security - Shift ChangeAZ / RetailBEST/ GUARDA
6:50 AMBreakfast Call- WassLiveM ClubWass
7:30 AMWass on siteAZWassGrab Radios
7:30 AMFERN on siteAZFern
7:30 AMProvide FERN Punch List for the morningAZWassVaccum/Stretch Carpets; assist in any stanchion movements/needs; shift any furniture etc Also on site to take care of Exhibitor orders (if needed) and shipments if assistance is needed. Any hand moving and forklifting movents for Exhibitors = Material &Handling (M/H - Drayage) fees apply!
8:00 AMCleaning Crew - TrashICCFERN
8:00 AMPUT EXIT ONLY SIGN DOWN - ON OUTSIDE OF RETAIL SIDERETAILWASS
8:30 AMMUSIC ONAZ + RETAILWASS
9:00 AMSecurity in place - outside of J DOORSRETAILBEST/GUARDA
9:00 AMRetail Doors OpenRETAILFANATICS
12:30 PMJ DOORS Automatically lockRETAILICC
12:30 PMFan Scanners IN PLACEAZ DoorsBEST/GUARDA
12:30 PMDistro the code word of the day to Exhibitors / SecurityAZALL
12:45 PMAssist the SECURITY post with transitioning of "RETAIL REPLENISHMENT"RETAILWASS
12:50 PMFloor is cleared in RetailRETAILFANATICS
12:50 PMMove RETAIL interior stanchions to support R-->AZ flow back into Hall IRetail / AZWASS
12:50 PMBlue drape divider, removedRetailFern
1:00 PMOfficial Fan Shop is cleared out (FANATICS)RetailFANATICS
1:00 PMPut MEDIC on radioBOH - AZWASS
1:00 PMRetail doors turn into the EXIT ONLY doorsRETAILWASS/ BESTDoors auto-lock for this transition
1:00 PMAZ DOORS OPENAZWASS
1:30 PM(Time may vary) ISC Field Trip Groups to arrive for line-upAZ DoorsWASS
1:00 - 7:00 PMStage Programming ROS - ScheduleAZ - StageUSAS + WassAlli
6:00 PMVOICE OF GOD: 60 mins to closeStageWASSAlli + Techs
6:30 PMVOICE OF GOD: 30 mins to closeStageWASSAlli + Techs
7:00 PMSOFT CLOSE
7:00 / 8:00 PMWipe down MAIN STAGE LOUNGE FURNITUREMain Stage LoungeWASSALLLysol Wipes
8:00 PMAQUA ZONE HARD CLOSE
8:00 PMCleaning Crew - TrashICCFERN
8:00 - 11:59 PMOvernight Security Shift
Saturday, June 22
*****Special needs - call the POC for venue, based on time Doors / Lighting / Deliveries-dock opening needs / housekeepingICCICC
12:00 AM - 6:00 AMOvernight Security Shift
6:00 AMOvernight Security - Shift ChangeAZ / RetailBEST/ GUARDA
6:50 AMBreakfast Call- WassLiveM ClubWass
7:30 AMWass on siteAZWassGrab Radios
7:30 AMFERN on siteAZFern
7:30 AMProvide FERN Punch List for the morningAZWassVaccum/Stretch Carpets; assist in any stanchion movements/needs; shift any furniture etc Also on site to take care of Exhibitor orders (if needed) and shipments if assistance is needed. Any hand moving and forklifting movents for Exhibitors = Material &Handling (M/H - Drayage) fees apply!
8:00 AMCleaning Crew - TrashICCFERN
8:00 AMPUT EXIT ONLY SIGN DOWN - ON OUTSIDE OF RETAIL SIDERETAILWASS
8:30 AMMUSIC ONAZ + RETAILWASS
9:00 AMSecurity in place - outside of J DOORSRETAILBEST/GUARDA
9:00 AMRetail Doors OpenRETAILFANATICS
12:30 PMJ DOORS Automatically lockRETAILICC
12:30 PMFan Scanners IN PLACEAZ DoorsBEST/GUARDA
12:30 PMDistro the code word of the day to Exhibitors / SecurityAZALLALEXIS from Best/Guarda to tell Security team
12:45 PMAssist the SECURITY post with transitioning of "RETAIL REPLENISHMENT"RETAILWASS
12:50 PMFloor is cleared in RetailRETAILFANATICS
12:50 PMMove RETAIL interior stanchions to support R-->AZ flow back into Hall IRetail / AZWASS
12:50 PMBlue drape divider, removedRetailFern
1:00 PMOfficial Fan Shop is cleared out (FANATICS)RetailFANATICS
1:00 PMPut MEDIC on radioBOH - AZWASS
1:00 PMRetail doors turn into the EXIT ONLY doorsRETAILWASS/ BESTDoors auto-lock for this transition
1:00 PMAZ DOORS OPENAZWASS
1:00 - 7:00 PMStage Programming ROS - ScheduleAZ - StageUSAS + WassAlli
6:00 PMVOICE OF GOD: 60 mins to closeStageWASSAlli + Techs
6:30 PMVOICE OF GOD: 30 mins to closeStageWASSAlli + Techs
7:00 PMSOFT CLOSE
7:00 / 8:00 PMWipe down MAIN STAGE LOUNGE FURNITUREMain Stage LoungeWASSALLLysol Wipes
8:00 PMAQUA ZONE HARD CLOSE
8:00 PMCleaning Crew - TrashICCFERN
8:00 - 11:59 PMOvernight Security Shift
Sunday, June 23
*****Special needs - call the POC for venue, based on time Doors / Lighting / Deliveries-dock opening needs / housekeepingICCICC
12:00 AM - 6:00 AMOvernight Security Shift
6:00 AMOvernight Security - Shift ChangeAZ / RetailBEST/ GUARDA
6:50 AMBreakfast Call- WassLiveM ClubWass
7:30 AMWass on siteAZWassAlliGrab Radios
7:30 AMFERN on siteAZFern
7:30 AMProvide FERN Punch List for the morningAZWassVaccum/Stretch Carpets; assist in any stanchion movements/needs; shift any furniture etc Also on site to take care of Exhibitor orders (if needed) and shipments if assistance is needed. Any hand moving and forklifting movents for Exhibitors = Material &Handling (M/H - Drayage) fees apply!
8:00 AMCleaning Crew - TrashICCFERN
8:00 AMPUT EXIT ONLY SIGN DOWN - ON OUTSIDE OF RETAIL SIDERETAILWASS
8:30 AMMUSIC ONAZ + RETAILWASS
9:00 AMSecurity in place - outside of J DOORSRETAILBEST/GUARDA
9:00 AMRetail Doors OpenRETAILFANATICS
12:30 PMJ DOORS Automatically lockRETAILICC
12:30 PMFan Scanners IN PLACEAZ DoorsBEST/GUARDA
12:30 PMDistro the code word of the day to Exhibitors / SecurityAZALLBest/Guarda to tell Security team
12:45 PMAssist the SECURITY post with transitioning of "RETAIL REPLENISHMENT"RETAILWASS
12:50 PMFloor is cleared in RetailRETAILFANATICS
12:50 PMMove RETAIL interior stanchions to support R-->AZ flow back into Hall IRetail / AZWASS
12:50 PMBlue drape divider, removedRetailFern
1:00 PMOfficial Fan Shop is cleared out (FANATICS)RetailFANATICS
1:00 PMPut MEDIC on radioBOH - AZWASSAlli
1:00 PMRetail doors turn into the EXIT ONLY doorsRETAILWASS/ BESTDoors auto-lock for this transition
1:00 PMAZ DOORS OPENAZWASS
1:00 - 7:00 PMStage Programming ROS - ScheduleAZ - StageUSAS + WassAlli
6:00 PMVOICE OF GOD: 60 mins to closeStageWASSAlli + Techs
6:30 PMVOICE OF GOD: 30 mins to closeStageWASSAlli + Techs
6:55 PMVOICE OF GOD: 5 mins to closeStageWASSAlli + Techs
7:00 PMVOICE OF GOD: Now closed/closingStageWASSAlli + Techs
7:00 PMSOFT CLOSE
7:00 PMDecal RemovalWass / FernRemove: MAIN STAGE LOUNGE & NETWORK LOUNGE (tables (all heights) & floors)
7:00 PMDecal RemovalWass / FernWelcome Desk
7:30 PMAFR ARRIVESDock 50 / 51AFR / FERN
8:00 PMAQUA ZONE HARD CLOSE
8:00 PMAir Walls OPENH/I + I/J/KICCICC STAFF*
8:00 PMCleaning Crew - TrashICCFERN
8:00 - 11:59 PMOvernight Security Shift
7:30 PMRemove CarpetFERN
7:30 PMAccessory Pick UpWass / FernAlliOn Air signs (2) , Power strips/banks (2), plants (1,000)
8:00 PMDODD Remove Floor Lighting / Kickboard / LED Screen / Pick up TelevsionsDODDStore in Hall H
8:00 PM - 10:00 PMOAF: Check for decal removal + look for hanging fixture to keepAqua Zone
8:00 PM - 8:00 AMSecurity On SiteAqua Zone
8:00 PMDOORS CLOSE - HALLS J & I
8:00 PMWHTR Load OUTI RampWHTRPersonal Vehicle on Ramp
Lift Academy
US Masters Swimming
PACERS
8:30 PMAFR Furniture removalFERN
8:30 PMDelivery Shipping Crates to BoothsFERN
9:00 PMRemove Drape from BOH TrussDODD
9:00 PMLift AcademyH Ramp
TBDLEAP DepatureICCLEAP
Monday, June 24
6:00 AMExterior Doors Unlock
6:00 AMDock Opens
3:00 PMTYR pickup
DODD - Entry Tunnel
DODD - Mainstage
DODD - Side Banners
DODD - Partner Wayfinder Truss
2025 Five-day city festival

Spark! Fishers Festival

Position
Assistant Director, Fishers Parks and Recreation Department
Location
Fishers, Indiana
Scale
3 stages, 100+ vendors, 500+ volunteers
  • City coordinationCoordinated road closures, public safety and event logistics with city and state departments, community partners and contractors.
  • Stage managementCalled the Main Stage, one of the festival's three stages, keeping a full week of programming on schedule.
  • Stage contentPlanned and managed the content for the Main Stage so every act, announcement and transition ran as one show.
  • Performer managementDelegated performer management to my internal events team, making sure every performer was ready for their cues.
  • Vendor managementLed vendor operations with my event team, delegating tasks across the group. Vendors included amusement rides, animal encounters, artisans and food vendors.
  • Parade managementOversaw the Saturday parade process, with more than 100 participating groups, by delegating the intricate details to my internal events team.

60,000 attendees across five days, averaging 12,000 per day.

In the pressSummer celebration: City plans annual SparkFishers community festival Current, June 9, 2025

TuesdayJune 24Sixteen Candles Concert + Drone ShowShow called the opening acts of the concert.
WednesdayJune 255K + All Abilities 1-MilerWorked with the local police department to close the streets for the races.
ThursdayJune 26Car & Art ShowOversaw vendor management.
FridayJune 27Saved by the '90s Concert + FireworksCalled the firework show.
SaturdayJune 28Street Fair + ParadeOversaw the parade. 12,000 attendees.

Festival

Marching band members in red shirts and a blue flag line moving down a Fishers street during the Spark! Fishers parade, with crowds along the curb
The Spark! Fishers parade. Photo used with the approval of Current Publishing.
An evening concert on the amphitheater stage with pink and blue lighting and a crowd in the foreground
An evening concert on the stage.
The crowd on the lawn during a show.

On camera

Alli Kaser in a Spark! Fishers 2025 shirt being interviewed by a Fox 59 camera operator at sunset
Speaking with a Fox 59 crew during Spark! Fishers 2025, for my role as lead of the Spark! Fishers Festival 2025.
2023 Ceremony · January 20, 2023

NASCAR Hall of Fame Induction

Position
Event Manager, CSM Production (now The Team)
Location
Charlotte Convention Center and the NASCAR Hall of Fame
Also
Planned and executed the NASCAR Hall of Fame Voting Day
Broadcast
NBC Sports and Peacock
Inducted
Matt Kenseth, Hershel McGriff and Kirk Shelmerdine
  • Event designDesigned the layout and overall look of the ceremony space.
  • Stage designDesigned the stage for a nationally broadcast ceremony.
  • Screen contentPlanned the content of the screens, aligned with the requests of NASCAR.
  • Show callingCalled the show in coordination with NBC.
  • Stage programmingProgrammed the stage the day before the induction ceremony for the Induction Coat Ceremony.

1000+ invited attendees at a nationally broadcast ceremony.

The ceremony

The NASCAR Hall of Fame Induction stage seen from the show control desk, with beams of light across the ballroom
The induction stage from the control desk.
The induction ballroom from behind the show control desk, with video and audio consoles in the foreground and yellow beams over the stage
Show control looking out on the induction ballroom.
NASCAR Hall of Fame Class of 2024 stage setup with LED screens, branded towers, a podium and rows of chairs
Class of 2024: stage, screens and seating before the program.
Two people in conversation on stage in front of a NASCAR Hall of Fame Class of 2024 backdrop, with a camera in the foreground
Class of 2024: an on-stage conversation, with camera and audience.
2023 Gala · Speedway Children's Charities · May 2023

Speedway Children's Charities Gala

Position
Event Manager, CSM Production (now The Team)
Location
The Ritz-Carlton, Uptown Charlotte, North Carolina
Role
Show calling, event design of the space, stage and production design
Scale
400 invited guests

$1.78 million raised by Speedway Children's Charities across all of 2023.

The gala

Gala ballroom with a lit blue-draped stage, two large screens and guests seated at tables
The gala ballroom: stage, drape and screens.
Gala podium and screen on a blue-lit stage
The podium and stage, ready for the program.
Audio console and laptop at the front-of-house position facing the gala ballroom and stage
Front of house: the audio console, looking out on the ballroom.
More events

Also on the run of show

2023Dukes Mayo FanFestEvent Manager · vendors and stage
Duke's Mayo Classic branded stage built from black truss with a yellow banner backdrop and speaker stacks
A Duke's Mayo Classic stage, branded and built out.
The Welcome to FanFest truss entrance arch with Duke's Mayo Classic banners across a closed city street
The Welcome to FanFest entrance on a closed street.
Food trucks lined up along a closed Uptown Charlotte street
Food trucks loading in along the street.
A utility vehicle and flatbed in front of a truss entrance arch on a closed street before the event opened
Load-in under way before the gates opened.
Position
Event Manager, CSM Production (now The Team)
Location
Mint Street, Uptown Charlotte, North Carolina
Scale
1 main stage, multiple smaller stages, 100+ food trucks and vendors
  • Vendor managementManaged the full vendor program, from food trucks to activations, through load-in and event day.
  • Stage managementManaged the stage program, including the main stage, alongside the smaller stages.
  • Creative and DesignWorked with the design team to create the banners hung on the truss structure and the stage, with approval from the Charlotte Sports Foundation.

About 20,000 attendees in Uptown Charlotte.

2022–23NASCAR The 1948Tents, furniture, design and stage
A stage with a large LED screen showing a race car graphic between two The 1948 panels, lit in purple and blue
A podium in front of a large LED screen showing a live broadcast, on artificial turf with plants

Stage and LED screens from Charlotte Motor Speedway and Las Vegas Motor Speedway, NASCAR The 1948.

Tracks
Charlotte Motor Speedway, Las Vegas Motor Speedway, Homestead-Miami Speedway, Darlington Raceway, Daytona International Speedway
Role
Tent setup, design of the space, furniture and catering, stage content alongside NASCAR, stage management, and more
2024Darlington Raceway - Show Calling and The 75 Greatest DriversTents, furniture, design and stage, and show calling the driver intros

The tent: exterior, style, decor and stage, plus show calling

NASCAR Alumni hospitality tent at Darlington Raceway with striped umbrellas, rocking chairs and a white picket fence
Inside the middle of Darlington Raceway - the 75 Greatest Drivers Induction Ceremony
Drivers on a hauler stage at Darlington under a Goodyear 400 truss and LED screen, with Alli Kaser in a headset in the foreground
Show calling the driver introductions at Darlington.
Hospitality tent interior with a stage backdrop of NASCAR 75 graphics, a podium, rows of wood chairs and long tables
The tent set for the program: stage, podium and seating.
Tent lounge lit in purple with acrylic chairs, a glass table, a green wall logo and a television
The lounge: acrylic seating, glass table and a branded green wall.
Long wood banquet table with clear chairs, candles and a chandelier, facing a large screen showing a boat race
Dining setup with a chandelier and a large screen.
Cream sofa, wood coffee table and florals inside the tent, with a NASCAR 75 Years book on the table
Design detail: sofa, coffee table, florals and styling inside the tent.
Class
2022–23 inductee class, honored in 2024
Role
Tent setup, furniture and design of the space, stage management, show calling the Darlington Raceway driver intros, and more

The first-ever 75 Greatest Drivers Induction Ceremony for NASCAR.

2022Charlotte FC World Cup Watch PartyEvent management · with Charlotte FC
A large LED screen on a trailer showing a live World Cup match, with Charlotte FC and 2022 World Cup graphics and FOR CLUB, FOR COUNTRY banners
The match on the big screen at Romare Bearden Park.
A truck being positioned on ground-protection mats on a park lawn in Uptown Charlotte while crew members look on
A truck display being positioned on ground protection.
Spectators seated on a park lawn in Uptown Charlotte at dusk with a stage and high-rises behind
The crowd settling onto the lawn.
Match
USA vs. Wales, 2022 FIFA World Cup
Location
Romare Bearden Park, Uptown Charlotte, North Carolina
Role
Event manager, in partnership with Charlotte FC
  • Load-inCoordinated the load-in of the screen, stage and equipment.
  • Team managementManaged the team on site.
  • City permittingWorked with the city to obtain the permit to host in the park.
  • Broadcast licensingHandled the licensing with Fox to host the event.

About 5,000 attendees for USA vs. Wales, and a pop-in from Fox while it reported on watch parties around the US.

2022USATF World Athletics Championships Watch PartyShow calling · alongside NBC Sports
Four people standing on the USATF stage in front of a large screen, with a social media banner and red, white and blue balloon columns
Guests on the stage at the watch party.
Event
Watch party for the 2022 World Athletics Championships in Oregon, hosted for USA Track and Field
Location
Louisville, Kentucky
Role
Show caller, working alongside the NBC Sports broadcast
Concerts

On the bill

Chase Rice•Band of Horses•Here Come the Mummies•Sam Barber•The Avett Brothers•and more

Role
Stage managing in partnership with band managers
Partner
Concerts produced in partnership with MOKB
Venues
Nickel Plate Amphitheater, Fishers, Indiana
The roles

Details within the roles

What I handle as an event manager, stage manager, show caller and event producer.

01 · Event manager

Owns the whole event

Venue, vendors, team and permits, held together by one plan from load-in to load-out.

  • Logistics and operations. Plan and manage venue operations, transportation, hospitality, credentialing and on-site execution for premier sporting events and more.
  • Fan experiences and festivals. Operated a large-scale fan experience, led a five-day city festival, and managed a watch party, including the city permit and broadcast licensing.
  • Corporate, brand and community events. Planned and executed business hubs, a women's golf tournament and multiple university homecoming events.
  • Teams and partners. Built in-house and outsourced teams across graphic design, labor and AV, and led staff, vendors, volunteers, city departments and community partners toward one plan.
  • Budgets. Worked in municipalities where budget constraints were very tight, from a couple thousand dollars for small events to massive events with budgets in the millions.
02 · Stage manager

Runs the stage

The schedule, the performers, the crew and the changeovers, so everything on stage happens when it should.

  • Running the stage. Managed stage schedules, performers, crew and changeovers, keeping every program on time across festivals, concerts, ceremonies and fan experiences.
  • Content and programming. Planned the content for the stage and screens, and programmed the stage ahead of the show so everything was ready for its cues.
  • Talent and teams. Kept performers, speakers and stage crews informed and ready, and delegated performer management to my events team when scale required it.
03 · Show caller

Calls the cues, live

On headset, calling the show cue by cue and keeping crew, content and talent in sync, including on broadcast.

  • Calling the show. Called live shows cue by cue on comms, keeping crew, content and talent in sync from the first cue to the last.
  • Broadcast coordination. Called ceremonies and watch parties in coordination with broadcast teams, including nationally broadcast programs.
  • Across formats. Show called ceremonies, concerts, festival stages, fireworks and driver introductions.
04 · Event producer

Shapes the event itself

The concept, the design of the space, the stage and the graphics, taken from idea to the room.

  • Stage graphics. Led the graphic design for stages with the graphics team, through client approval.
  • Event and stage design. Designed ceremony spaces and stages, along with the tents, furniture and staging for hospitality environments.
  • Gala production. Show calling and design of the space, stage and production for a charity gala.
Approach

How I work

I work backwards from load-in, planning and preparing every detail so my team walks in with everything they need. As a perfectionist, I leave no detail unaccounted for. I take pride in producing a great event, and in making sure my team has a great time while we do it.

“Alli is an incredible mentor and friend. I have learned a tremendous amount of event insight working alongside her. She does everything with precision and care and supports her team along the way.”

Recognition
  • 2019Named Hotel Carmichael's first-ever Employee of the Month.
  • 2020Named Hotel Carmichael's first-ever Employee of the Year.
  • 2021Promoted to Catering Sales Manager after one year as a coordinator.
  • 2025Promoted to Assistant Director with the City of Fishers after four months as Event Manager.Invited into Mayor Fadness's Leadership Academy, one of only four leaders from within the City.Awarded the 500 Festival Milk Jug (pictured).
Alli Kaser and Allison Melangton of Penske Entertainment holding the 500 Festival Milk Jug under a tent
Awarded the 500 Festival Milk Jug by Allison Melangton, SVP at Penske Entertainment, for my collaboration with the Fishers Farmers Market and the Indianapolis 500 Festival. One of the greatest recognitions of a Hoosier in Indiana sports and events.
Under pressure

When it went sideways

Wake Forest Homecoming, 2023  ·  Event Manager, CSM Production

An outdoor tent lit with string lights at night, with a Welcome Home sign and balloon arch at the entrance
Homecoming class reunion tent after dark.
Close-up of a generator control panel with the fuel gauge needle near empty
Documenting the low generator fuel.
Two green trailer-mounted generators set up on a lawn on a sunny morning
The aftermath of the second backup generator brought to save the day.

I was planning the 2023 Wake Forest Homecoming, a fully outdoor event. Two large generators powered the tent, with its hanging chandeliers, a DJ, microphones, TVs and more.

That morning I checked the fuel and radioed that we needed more. The lead operations manager came to look and said we would be fine. During the event, the generator ran out of fuel. I radioed him right away, and he brought over a generator from our team's other event down the street and hooked it up. We were without power for less than five minutes, though it felt like hours.

I spoke directly with my client and assured her I had found a solution, the generator from our other event, and that the event would continue shortly. I stayed calm and took full accountability.

The lesson. When my instincts and experience tell me something isn't right, I stand firm. I knew the fuel was too low, and I should have held my ground until it was filled.

Behind the scenes

Behind the headset

The less formal side of the job: headsets on, crew close, show about to start.

Alli Kaser and a colleague in a tuxedo, both wearing headsets, smiling for a selfie
Alli Kaser taking a selfie with the production crew at the control desk, all wearing headsets
Alli Kaser smiling in a headset in front of racked video equipment, with a colleague wearing a headset behind
Contact

Let's build your next stage

EmailAllison.Kaser@outlook.com
Phone(317) 987-7575
Based inCharlotte, NC
Available to travel
Linkslinkedin.com/in/allisonkaser
EducationBachelor of Arts in Organizational Communication, Ball State University, 2020. Minor in Hospitality Management and Event Planning.
References available upon request.
View my resume